There are many hidden costs involved with running a business, but unplanned employee absences are one of the most unexpected. Absenteeism puts a strain on the business when employees repeatedly miss work without notice. Getting to the route of the problem is the best way to find a solution.
Absence management in the workplace is of utmost importance. You’ll want to make sure your business has an absenteeism policy that covers sickness. It’s best to include a copy in the employee handbook for transparency. If employees are given enough sick time, they are less likely to leave you empty handed by not calling or showing up for work when sickness occurs.
Managing sickness absence is much easier said than done, but if you put the proper policies in place is makes for a much smoother experience. It always helps to have that clear employee attendance policy in place to eliminate guesswork on the part of the employee.
You can also enable your HR team to assist with medical leaves of absence when it becomes necessary for an employee to take a leave of absence from work. Another way to reduce the cost of employee absences is by offering a welcoming workplace to encourage their return after an illness. Providing a flexible work schedule or offering the option to work from home are a few alternatives.
Monitoring employee attendance with a modern time and attendance system will help bring awareness to employee attendance. Also, when offering remote work options, this is a great way to keep track of hours worked. Whatever you decide, employee absence is a hidden cost that can be managed with the proper HR attendance policies in place.
As a business owner, it is your duty to ensure hourly employees are compensated for their time in accordance with labor laws. Previously, federal courts have ruled that 10 to 20 minutes of unpaid work is insignificant, based on the de minimus rule referring to an amount of time so small it’s too difficult to record.
However, a 2018 California labor case against Starbucks made it to the Supreme Court and ruled California employees must be compensated for ALL time worked, no matter how small the amount. The plaintiff in the suit alleged that Starbucks required him to perform closing duties after clocking out of his shift each day. The decision considered that the California Labor Code had not adopted the de minimus rule and it made it clear that workers must be compensated for all time worked. As a result, Starbucks changed policies after the Supreme Court ruled in favor of the plaintiff in Troester v. Starbucks.
Installing a biometric clock in system near the exit of your business is a simple way for employees to clock out as they begin and end their shift. Another option that works is manual time clocks for employees. In essence, any time tracking machine is better than a simple piece of paper being used as an employee clock in and out sheet.
With the popularity of using a remote workforce in recent years, you may opt to allow employees to work from home. Tracking time with a web based time clock offers a convenient way for hourly employees to punch remotely while still allowing business owners to track employee attendance.
The best small business time clock for your office may be an employee punch card or perhaps a more sophisticated timeclock time tracker.
Check out the digital time punch clock recommendations below for a simple and foolproof way to pay employees for their time worked. For more info, click the images:
Calculating uPunch eliminates human error by doing the math for you. Easily tally your employee hours each pay period.
The Auto-Align uPunch model tracks all your employee time per pay period, and you do the math using the completed time card records.
Adding a touch of technology to automate your employee time and attendance goes a long way in releasing you from daily repetitive tasks. A fingerprint time clock eliminates buddy punching while saving your business from the threat of employee wage theft. The transition to a biometric time clock is a smooth one. Installing a cloud based biometric time clock system is simple because it doesn’t require installing software. Any product updates or new feature can be used upon release.
Read through reviews and articles featuring the best picks for time and attendance systems to help you make a decision. There are even web based time clock reviews specifically for small businesses. Whatever you need, there’s a clock that caters to it. Even if time clocks for small businesses aren’t exactly what you need, many clocks scale up, allowing you to continue using as your business grows.
When you invest in time clocks in the workplace, you get a lot in return. Some businesses have reported lower payroll costs once a biometric time recorder machine begun tracking employee time. Suddenly the records show employees arriving late to work, when previous handwritten records never reflected this. You may be surprised to learn these hidden benefits of installing a biometric time recorder machine.
Capterra is a great online source to read through the best employee time clock reviews. Whether you’re looking for web based employee time clock software or physical time clocks for business, tracking work hours by touch not punch is a technological trend that’s here to stay.
Managing employee time is a constant challenge in a world where day-to-day demands are ever increasing. Life is already hectic enough without having decide on the best time clocks for employees. However, the method you employ for tracking your employee time and attendance is directly related to the success of your business and the satisfaction of your workforce.
Archaic timekeeping methods such as a time punch clock can leave employees frustrated if they run into problems like misalignment or card feed issues when trying to punch. Not only do these errors result in employee time not being recorded, it also puts your payroll compliance at risk. A foolproof way to remedy this situation is to upgrade to a Wi-Fi employee time clock.
When you set out to buy time clocks, researching different models is important to decide which features best suit your needs. Wireless employee time clocks have sophisticated technology that capture punches with the scan of a fingerprint, wave of a RFID card or even facial recognition. In most cases, all employee punch data is instantly transferred to a cloud account that’s connected to your employee time tracking system. With the click of a button you can export the hours worked directly to your payroll provider.
Talk about a win for employee satisfaction and the success of your business! Investing in an employee time clock system will ensure your time and attendance records are accurately captured and recorded in real time. The user-friendly features empower employees to punch without hassle, and as a result, reduces employee stress levels. Additional ways to create a positive work environment include such perks as offering yoga sessions, healthy snacks and even massage breaks for your employees.
Once your new employee time clock is up and running, you’ll have peace of mind knowing everything is running smoothly. Installing an electric time clock for employees is the first step, and you can take it a step further by becoming a resource to help employees manage their own time. They key is shifting an employee’s mindset from a level of frustration where they feel the demands are too much for the time they have available. Instead, teach employees to change the way they think about priorities by identifying what is most important. By working on the most important items first, and then continuing down the list, it won’t take long before employees feel in control of their own time management.
So not only can you improve time tracking and lower employee frustration by installing a digital employee time clock, you can continue down the path of increased employee satisfaction by offering resources to help with time management.
INC magazine has named uAttend the “Best Time & Attendance Software/Service for Scalability.”
The glowing product review highly recommends uAttend, stating that, “uAttend is up-front about its pricing and has a plethora of time clock options for businesses that need that physical solution, making it our top choice when it comes to the best time and attendance software for small businesses that need the ability to scale up.”
With a price plan available for every budget, it’s no wonder uAttend received this recognition.
Entrusting your employee time and attendance tracking to a dependable time clock is an affordable and effective way to increase productivity. Yet with so many models on the market it can be tough to narrow down the best options.
We decided to save you the legwork and round up the best bets for a no-nonsense employee time clock that punches paper time cards with perfection. Check out the top contenders:
uPunch Calculating Time Clock
If you don’t want to worry about messy manual calculations, this uPunch is for you. Hours are calculated directly on the time card – including overtime – and you can set up automatic deductions for lunch and breaks.
Royal TC100 Plus Time Clock
The Royal TC100 gets extra points for its simplicity and ease of setup. This is a durable clock that can be counted on for years to come. It has a handy knob that can be used to control which line you’d like to punch the time on.
uPunch Auto-Align Time Clock
This is a no frills uPunch model that delivers all the time tracking essentials. It handles up to six punches per day any you can monitor tardiness with late punches highlighted in red right on the time card.
Modern biometric time clocks are hardy and durable, but there may come a time when dust or grime starts to accumulate near the scanner.
No problem. It’s easy to clean your biometric time clock and keep it in optimal condition.
The key is avoiding any harsh chemicals or abrasive fibers that could damage the surface of the scanner. We recommend using a soft, lint-free cloth to wipe the surface clean. If that doesn’t do the trick, use a tiny amount of rubbing alcohol on a cotton swab or cloth and gently rub the surface clean.
That should be all it takes to keep your biometric time clock in pristine condition and ready to scan your employee’s fingerprints.
Concerned about privacy with biometric technology? With Time Clock Market’s devices, you can relax.
All time clock users can rest assured that their privacy is intact. Time and attendance devices do not capture and store a full fingerprint or facial image, so it is virtually impossible to replicate. The technology utilizes a digital process that measures the distance and angles of the lines in your fingertips or the distance between your facial features.
Fingerprint and Facial Recognition for the Workplace
Unlike the technology used by Automated Fingerprint Identification Systems (AFIS) for law enforcement purposes, Time Clock Market’s devices collect only a small subset of sample data (aka minutiae points), convert it into binary data using mathematical algorithms and then store only a digital representation of the fingerprint or face (not an actual image). Having only minutia data makes it nearly impossible to recreate the original image.
Bottom line: There are no privacy issues related to biometric identification and verification.
Significant differences between AFIS devices and Time Clock Market devices include:
Image vs. Minutia Analysis
Time Clock Market devices rely upon only minutia data and not the actual image of the scanned fingerprint or face. Conversely, AFIS-type devices use facial images and the entire rolled fingerprint image containing the ridge patterns of the fingerprint.
Time Clock Market devices use small optical sensors. AFIS devices require a full measure of the fingerprint, which is typically a rolled fingerprint image. The same is true for facial images.
No fingerprint or facial image is saved
Fingerprint and facial images are converted to mathematical representations BEFORE storing.
Incompatible with AFIS technology
Because of the different resolution, fingerprint/facial size, and image enhancement processes of the two technologies, the fingerprint and facial data collected by a time clock is virtually unusable by AFIS.